*COVID-19 EVENT RISK MITIGATION PROCEDURE & GUIDELINES: 2021 Mountain Bike Oregon Management Plan
The following is our plan to mitigate risks at Mountain Bike Oregon – a remote outdoor venue. With the combined efforts of all in attendance, we will make our best efforts to have a safe event experience during times of COVID.
A few important things to understand…
We at Mountain Bike Oregon know that the event is a magical experience and a chance to take a break from the rest of the world and breathe in the beauty & bounty of Oregon. We all need this now more than ever!
- We all want this event to happen for our own well being and sanity and to start breathing life back into the community of Oakridge. We are taking extra time to plan and will only move forward if we truly believe we are able to facilitate a safe experience for everyone.
- We are following all State & County Guidelines and intend to produce a safe event where if COVID is unknowingly present, it can be contained and managed effectively.
- We understand there is a risk and we must all do our part to mitigate risks by following all Guidelines set forth. It is critical that all interested parties acknowledge the shared responsibility attending the event will necessitate.
In conformance with the Centers for Disease Control and Prevention (CDC) Considerations for Events and Gatherings, we will incorporate the following measures to enable both Maintaining Healthy Environments and Promoting Healthy Behaviors that Reduce Spread of COVID-19.
We recommend you know the following before attending an event: ● Understand how COVID-19 spreads
- Understand the Symptoms of COVID-19
- If you are sick or are with someone who is sick do not travel.
- People at Increased Risk should not travel. Understand your risk level.
- Know the risks before you consider traveling.
- Promoting Healthy Behaviors that Reduce Spread: Continue to take these steps to reduce your risk of getting and spreading COVID-19:
- Correctly and consistently wear a mask that completely covers your nose and mouth
- Stay at least 6 feet away from others who do not live with you.
- Stay home when you are sick
- Wash your hands frequently with soap and water for at least 20 seconds (or use hand sanitizer containing at least 60% alcohol)
Hand Hygiene and Respiratory Etiquette: help yourself and others stay healthy by washing your hands often, especially during key times when you are likely to get and spread germs (food prep, bathroom, handling garbage, after blowing nose, sneezing or coughing).
- Please cover your mouth and nose when coughing and sneezing.
- While on course, spitting or clearing of nasal passages should only be considered when no one is within sight or hearing.
- Avoid touching your face until hands are washed or sanitized.
- Wash your hands often with soap & water for at least 20 seconds or use alcohol based sanitizer with at least 60% alcohol.
Facial Coverings: are essential when physical distancing is difficult.
- Expect mandatory face covering use in communal spaces like; vendor & food expo, packet pickup, on shuttles, in beverage garden, & portalets.
- Employees, contracted workers and volunteers whose duties include contact with the public must wear a face covering.
- Face covering in shuttles: will be required upon entering shuttle vehicles and at all times inside vehicle.
- Face covering on bike: Anytime you are behind a rider or 2 ½ bike lengths (15 feet) have a buff available for your own personal use as you see fit and when safe to pull up. Call out any passing on trail and lead rider is to yield when safe to do so.
Self Monitor: everyone should self-monitor themselves for illness and stay home if experiencing known symptoms as listed by the CDC.
- Maintaining Healthy Environments
- Waiver: all attendees will be required to sign a COVID exposure waiver in order to identify symptoms and release liability.
- You may be subject to a Mandatory COVID-19 screening upon arrival including temperature checks and agreement for random temperature checks by our medical team throughout the venue. (If required by State of Oregon).
- Cleaning: expect additional cleaning at high touchpoint areas such as portalets, hand washing stations, shuttles, registration, etc.
- Shuttles: will comply with current state & county guidelines that are in place at time of event. This will include the # of passengers allowed in vehicles.
- Pod Style Shuttles: You will select a 3 day package based on your ride profile (skills, endurance, comfort level), and will be scheduled together with the same grouping of clients and trail guides over the course of the weekend
- Event Layout: Mountain Bike Oregon is an Outdoor Event. Our venue is on 80 acres which gives us a greater physical space to be able to spread out.
- The Beverage Garden & Food Cart Outdoor Space will follow the most current Sector Guidance – Eating & Drinking Establishments for Outdoor spaces. Masks will be required to be worn at all times while in Beverage Garden & Food Cart Outdoor space unless you are eating or drinking.
*These procedures & Guidelines are based on where we are in the State of Oregon & County of Lane as of March 1, 2021. These are subject to change based on the Metric-Based Guidance at time of event.